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Supervisor Administration

Administration Supervisor

The Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. The role includes coordinating with clients and authorities, driving digitalization efforts for better tracking, and providing regulatory guidance to management.

Principal Accountabilities

Vehicle Registration Renewal

  • Supervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet.
  • Ensure all renewals are completed accurately and within deadlines to maintain legal compliance.
  • Monitor and report progress against compliance and standards.

Coordination with Operation Team

  • Coordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for Istimara renewal.
  • Monitor inspection results, follow up on maintenance needs, and keep accurate records.

Traffic Violation Management

  • Monitor all traffic violations incurred by fleet vehicles, ensuring compliance with violation clearance guidelines.
  • Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes.
  • Coordinate with relevant teams, escalate issues, and ensure timely settlements to avoid penalties.
  • Liaise with clients and internal teams to resolve violations promptly.

Driver & Manpower Documentation and Coordination

  • Collect, maintain, and update driver records including certifications, gate passes, and medical certificates.
  • Track and coordinate driver training schedules and ensure regulatory compliance.
  • Ensure manpower assignments align with HR data and project requirements.
  • Supervise processing of driver and vehicle gate pass requests and coordinate with clients and security.

General Administrative Operations

  • Manage daily administrative functions including cash bills, vehicle documentation, and operational paperwork.
  • Ensure accurate and efficient documentation to support fleet operations.
  • Monitor compliance with Ministry of Transport regulations and update procedures as needed.

Digitalization & IT Skills

  • Create and manage dashboards to track operations.
  • Analyze and communicate data insights and recommend improvements.

Regulatory Knowledge

  • Maintain strong knowledge of traffic and vehicle regulations from all relevant authorities.
  • Use Metrash and coordinate with P&C for related compliance activities.

Required Qualifications

  • Bilingual (Arabic & English).
  • Bachelor's Degree.
  • Vehicle compliance knowledge.
  • Strong experience with traffic regulations & Metrash.
  • Leadership skills.
  • Automotive fleet administrative experience.

Additional Info

City: Doha

Job Title: Supervisor Administration

Post Date: 2025-11-25

Valid Until: 2026-02-25

Salary: QAR

Job Type: Full-time

Administration SupervisorThe Administration Supervisor leads teams to manage vehicle registration, inspections, and traffic violations, ensuring fleet compliance with regulations and departmental goals. The role includes coordinating with clients and authorities, driving digitalization efforts for better tracking, and providing regulatory guidance to management.Principal AccountabilitiesVehicle Registration RenewalSupervise and lead a team responsible for the timely renewal of all vehicle registrations within the mobility fleet.Ensure all renewals are completed accurately and within deadlines to maintain legal compliance.Monitor and report progress against compliance and standards.Coordination with Operation TeamCoordinate and communicate proactively with the technical inspections team to ensure timely inspection of the fleet for Istimara renewal.Monitor inspection results, follow up on maintenance needs, and keep accurate records.Traffic Violation ManagementMonitor all traffic violations incurred by fleet vehicles, ensuring compliance with violation clearance guidelines.Develop and maintain SLAs and SOPs to ensure violations are resolved within agreed timeframes.Coordinate with relevant teams, escalate issues, and ensure timely settlements to avoid penalties.Liaise with clients and internal teams to resolve violations promptly.Driver & Manpower Documentation and CoordinationCollect, maintain, and update driver records including certifications, gate passes, and medical certificates.Track and coordinate driver training schedules and ensure regulatory compliance.Ensure manpower assignments align with HR data and project requirements.Supervise processing of driver and vehicle gate pass requests and coordinate with clients and security.General Administrative OperationsManage daily administrative functions including cash bills, vehicle documentation, and operational paperwork.Ensure accurate and efficient documentation to support fleet operations.Monitor compliance with Ministry of Transport regulations and update procedures as needed.Digitalization & IT SkillsCreate and manage dashboards to track operations.Analyze and communicate data insights and recommend improvements.Regulatory KnowledgeMaintain strong knowledge of traffic and vehicle regulations from all relevant authorities.Use Metrash and coordinate with P&C for related compliance activities.Required QualificationsBilingual (Arabic & English).Bachelor's Degree.Vehicle compliance knowledge.Strong experience with traffic regulations & Metrash.Leadership skills.Automotive fleet administrative experience.

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